Meetings, Complaints & Employee Communication Policy

(a.k.a. “How We Talk, Rant & Get Work Done Without Losing Our Minds”)
Progressivebyte Ltd.

1. Daily Meetings – The Rituals #

Morning Kick-off (15 mins max)
Every morning, we huddle for 15 minutes to share today’s plan. Think of it as the “what are you doing with your life today?” session.

• Office folks: join in person.
  
• Home office folks: hop in via Google Meet (yes, we’ll notice if your camera is “mysteriously broken”).
  

Evening Scrum (20–30 mins)
At day’s end, we regroup. Everyone shares what they actually did (spoiler: excuses don’t count). It’s not a TED Talk, keep it short.

Important Scrum Rule:

• Scrum = Mandatory. Wherever you are, you must join.
  
• Attendance will be recorded (yes, we keep receipts).
  
• Your presence (or suspicious absence) in Scrum will directly count towards your performance evaluation.
  
• Translation: show up → brownie points; don’t show up → HR side-eye.

2. Individual & Project Meetings – The Room of Secrets  #

• Whether it’s a serious 1-on-1 with your manager, a big project discussion, or just whining about the coffee machine—basically, for any meeting, long chat, or even gossip—take it to the meeting room.
• before a meeting the agenda should be disclosed. No meeting without agenda so that everyone is synced.

Basically: if it’s important (or private), book the room. If it’s just gossip, keep it in the pantry.

3. Complaints – Who You Gonna Call?  #

• Got an office problem? Tell your Manager or Project Manager.
  
• They’ll take it up with management and fix it. (Translation: they’ll try their best, but don’t expect them to replace your chair with a gaming throne).
  
• Want to talk to the CEO, CTO, Investor, Manager, or Project Manager about something big?
  
  • Knock them with your short plan in Pumble/WhatsApp. Don’t just say Hi. Share your plan/issues briefly and then take their time for detailed discussion
    
  • Don’t ambush them in the hallway—they’re not wild Pokémon
    
  • Once you get a slot, call the meeting, share updates, and follow up like a pro
    

4. Team Communication – Pumble is Life #

• We use Pumble App for all official team communication.
  
• Join with your official email (not your high school “coolboy1997@” account).
  
• Use the right channels. Random thoughts about cats don’t go in the “Project Updates” channel.
  
• Want to message someone directly in a channel? Mention them by name. Otherwise, don’t cry when nobody replies.
• Watch the pumble guideline video
  

5. Project Management – GitHub Rules the World  #

• All project management happens in GitHub Projects.
  
• No, your personal Trello board doesn’t count.
  
• Want to know how to use it? Ask the Project Manager. Don’t reinvent the wheel.
• Go on, watch the video—yep, the one about Project Management (don’t pretend you haven’t seen the link).

6. Extra Notes (a.k.a. HR Nagging)  #

• Tools are there to make life easier. If you don’t know how to use them → ask.
• If you skip meetings, ignore Pumble, and never update GitHub → don’t act surprised when your manager asks, “So, what exactly do you do here?”
• Communication is teamwork. Keep it clear, keep it respectful, and keep it productive.
  

7. The Bottom Line  #

We’re not running a military camp (though daily scrums may feel like it). The goal here is simple:

• Everyone knows what’s happening.
  
• Problems get solved, not buried.
  
• Management stays in the loop without being stalked.
  
• Work flows smoothly without turning into chaos.
  

And now with Scrum attendance counting in evaluations → bad communication = bad projects = bad vibes = bad appraisals. Don’t say we didn’t warn you. 

Cool Tip: Meetings are like coffee—too many is bad, too few is dangerous, but scrums? Non-negotiable.